The practice platform for paramedical and cosmetic tattoo
Your practice,beautifully handled.
Booking, consents, charting, photos, payments, marketing and your own website in one place, with Scribe, the built-in AI that sets you up, takes the notes and answers the phone.
Every client, every form, every photo and every payment, kept in one calm, beautiful place, so you can give your full attention to the person in your chair.
Made for the room you work in
Artistry deserves a better back office.
From the first brow map to the last healing photo, PractiScribe follows the way paramedical and cosmetic tattoo work really happens.
Plans, photos and measurements in the chart.
Consents signed, pigments and settings recorded.
Aftercare, check-ins and touch-ups, on time.
Eight apps, or one
Stop paying for eight apps that don’t talk to each other.
Most practices stitch together a booking app, a payments app, forms, a website builder, marketing tools and add-on after add-on. PractiScribe does every one of those jobs, with one record for every client.
Add-on prices from each company’s own pricing pages, checked October 7, 2026. Prices change; check their sites.
Meet Scribe
The AI built into PractiScribe.
Scribe is the part of PractiScribe that does the work for you. It sets up your clinic, moves your records in, takes the notes, answers the phone, does the paperwork and follows up, so nothing gets missed.
Scribe drafts and suggests; you review and decide. Nothing is signed, sent or charged without your rules or your say.
Sets up your clinic
Reads your current price list, menu or website and proposes your services, lengths and prices for you to confirm, then walks you through setup step by step.
Moves you in
Recognises the export from your old system, matches every client, appointment, note and photo, and shows you problems before anything is saved.
Takes the notes
With the client’s consent to record, listens to the consultation and drafts the treatment note for you to review and sign.
Answers the phone
Answers your calls in English or Spanish while you are at the chair, takes the details and handles booking requests, so no caller goes to voicemail.
Does the paperwork
Fills in superbills, letters of medical necessity, appeal letters and personal injury reports from the record.
Follows up
Sends aftercare, asks for healing photos at each checkpoint, and suggests the next visit at checkout.
Builds your website
Builds your site from your own services, prices, team and hours, and drafts blog posts for you to approve.
Watches the numbers
A weekly summary of visits, money, open time and clients due back with nothing booked.
Scribe answers the phone
Your front desk, always on.
When you are with a client, Scribe answers. It books into your calendar on your rules, sends the deposit link and texts the confirmation, in English or Spanish.
Take the tour
A visit, from booking to follow-up.
Click through a client’s visit and see what PractiScribe does at each step.
Clients book the way you work.
Your services, prices, lengths and rules on your own booking page. PractiScribe holds cleanup time, keeps rooms from double-booking and spaces a course of sessions the way you set it.
- Consultations first, when you say so
- Courses and touch-ups booked weeks apart
- A waitlist that offers freed-up times
- Deposits and card on file
Book powder brows 2 hrs 30 min
Forms signed before they arrive.
Intake, health history and consents go out with the booking and come back signed from any phone. Your own forms, or start from templates written for this work and change anything.
- Areola, scar, vitiligo, brows, lips and eyeliner consents
- Health flags shown before you treat
- Physician clearances on file, with expiry
- Every signature kept with the exact wording
Consent: areola restoration Signed
A record as careful as the work.
Treatment records made for tattoo: pigment, lot, formula and technique from any brand you use. Signed records never change; anything missed goes in a dated addendum.
- Pigment catalogue with lots and expiry
- Checklist completed before signing
- Scribe drafts the note, you sign
- Codes suggested, you attest
Treatment record Session 2 of 3
Photos that actually compare.
A photo protocol for each treatment: the same angles and light every time, before and after side by side. Healing photos arrive from the client through a secure link, never by text.
- Angles and lighting you set
- Check-ins at 2 weeks, 6 weeks, 3 months
- Photo releases the client can withdraw
- Narrative reports with a photo series
Photo series 4 of 4 in
Get paid, including medical cases.
Invoices from your price list, packages, retail with sales tax and tips. Superbills and letters of medical necessity filled in from the record, so medical work is worth taking.
- Partial and split payments, refunds
- Superbills with the codes you attested
- Card payments, deposits and tap to pay
- Commissions, tips and reports
Invoice Paid
Follow-up that happens on its own.
Aftercare in the client’s portal, healing check-ins on schedule, the next session suggested at checkout, and secure messages when clients have a question.
- Aftercare sheets per procedure
- Next visit booked at checkout
- Secure messages, in English or Spanish
- Text reminders from your own number
Messages Secure
Your website, built from your own records.
Scribe builds a fast, professional site from your services, prices, team, hours and reviews. Change a price in PractiScribe and the site follows. Every Book and Ask button leads safely into PractiScribe.
- A page for every service, made for search
- Reviews shown only with the client’s permission
- No forms and no advertising trackers
- Your own domain
yourclinic.practiscribe.com Up to date
Booking and your website
A booking page as beautiful as your work.
Clients choose a service, pick a time, sign their forms and pay the deposit from their phone. Your website is built from the same services, prices and team, so it is always up to date.
- Deposits at booking and card on file, on your own policy
- Forms before the visit, signed on the client’s phone
- Your own website, with no trackers and nothing to maintain
Made for paramedical work
Medical cases and personal injury, handled.
Booking apps were not built for this work, and most clinical systems were built for physical therapy or injectables. PractiScribe was built for it from the start.
- Superbills with the codes you attested, for the client’s insurer
- Letters of medical necessity and appeal letters for reconstruction and congenital cases
- Personal injury: attorneys, letters of protection, lien ledger and statements
- Records released only on the client’s signed authorization, through a private link that expires
These documents may help clients get reimbursed. We never promise an outcome.
Scribe sets you up
From sign-up to your first booking, with Scribe beside you.
You don’t start from a blank screen. Scribe sets up your practice with you, moves your records in, and makes sure no detail is left behind.
Step 1Tell Scribe about your practice
Choose what you do: paramedical, cosmetic tattoo, med spa, skin, massage, acupuncture, chiropractic or wellness. Scribe brings in the templates made for your work.
Step 2Scribe builds your service menu
Paste your price list, upload a photo of your menu or give Scribe your website. It proposes your services, lengths and prices for you to confirm.
Step 3Scribe moves your clients and records in
Clients, upcoming and past appointments, notes, forms and photos from Jane, GlossGenius, Vagaro, Square, Fresha or a spreadsheet. Problems are shown before anything is saved.
Step 4Scribe sets up your forms and rules
Intake forms and consents for your services, booking rules, deposits, cancellation policy and your team’s permissions, all yours to change.
Step 5Scribe builds your website and booking page
A professional site and booking page from your services, prices, team and hours, ready to share the same day.
Step 6Scribe checks nothing is missed
A setup checklist walks you to your first booked visit, and Scribe keeps pointing out the features you have not used yet, so you get the most out of PractiScribe.
Your practice, your rules
You decide how your practice runs. PractiScribe keeps the record.
Every rule, form, price and policy belongs to your clinic. Start from a template or build your own, and change anything at any time.
Your own forms
Build forms in the form builder, or copy a template and change anything. Your copy is yours.
Your booking rules
Notice, how far ahead, deposits, cancellation windows and your own policy wording.
Any pigment brand
Add the brands and colours you use. PractiScribe never recommends one.
Your team’s permissions
Start from owner, practitioner, front desk and billing, and choose what each role can do.
At the chair, on iPad
Install the staff app on an iPad or phone and chart with the camera built in.
Judgment stays yours
Clinical tools recommend and record. Nothing blocks a treatment on anyone else’s behalf.
How we compare
More in one place than the apps you know.
Booking apps book and take payment but are not clinical records. Clinical systems chart, but were built for other professions. PractiScribe is both, made for this work.
| PractiScribe | Jane | GlossGenius | Vagaro | Aesthetic Record | |
|---|---|---|---|---|---|
| Templates for paramedical and cosmetic tattoo | Not found on their site | Not found on their site | Not found on their site | Not found on their site | |
| Pigment formula and lot records | Not found on their site | Lot trackingNo pigment formulas | Lot trackingNo pigment formulas | Lot trackingNo pigment formulas | |
| AI scribe for treatment notes | Scribe | Add-on$15/mo per practitioner | Not found on their site | Not found on their site | Add-on$30 to $75/mo |
| AI receptionist | Scribe, English and Spanish | Not found on their site | Add-on$50/mo, free until Nov 30, 2026 | PartialChat only | Not found on their site |
| Clinic website | Built from your records | Add-on$59/mo | Booking site | Add-on$20/mo | Not found on their site |
| Superbills | Not found on their site | Not found on their site | Not found on their site | ||
| Letters of medical necessity and appeals | Not found on their site | Not found on their site | Not found on their site | Not found on their site | |
| Insurance claims | Add-on$20/mo | Not found on their site | Not found on their site | Not found on their site | |
| Personal injury case tools | Liens, letters of protection, records release | PartialBilling to lawyers, Canada only | Not found on their site | Not found on their site | Not found on their site |
| Free trial with no card | 14 days | No free trial | 14 days | 30 daysCard appears to be required | 14 daysWith a $399 start-up fee |
| Set-up fee | None | None stated | None stated | None stated | $399 |
| Export all your records | Any time, readable format | Chart PDFs by request | PartialReports as PDF or CSV | PartialCustomer list; notes one client at a time | Up to 30 days after leaving |
From each company’s own website, checked October 7, 2026. “Not found” means we could not find it on their site that day, not that it is never offered. Features and prices change; check their sites. Jane, GlossGenius, Vagaro and Aesthetic Record are trademarks of their owners, who do not endorse PractiScribe.
Built in
Everything a modern practice expects, built in.
HIPAA compliance
Signed business associate agreements with every vendor that touches client information.
AI scribe
With the client’s consent to record, it drafts the note for you to review and sign.
Online payments
Card on file, deposits at booking, no-show fees on your policy, and tap to pay at the chair.
Text reminders
Confirmations, reminders and aftercare from your clinic’s own number, to clients who agreed.
Insurance claims
Claims for medical cases, sent from the record you already keep.
Your own website
Built from your services, prices and team, with no trackers and every button leading into PractiScribe.
Founding clinics
Join before launch and lock in the founding rate, with free done-for-you switching and a direct line to the people building PractiScribe.
- Founding rate, locked for as long as you stay
- Free done-for-you switching from your current system
- A setup call with our team
- Beta from December for a small group of paramedical clinics, free until launch
- Shape what we build: beta clinics tell us anything missing, and we build it where we can
- Refer an owner: move up the list, and you each get a month free
Questions
Before you ask.
When can I use it?
The beta starts in December 2026 with a small group of paramedical clinics. PractiScribe opens to every practice in early 2027. Everyone on the waitlist hears first.
What will it cost?
We publish prices before launch. Founding clinics lock in 30% off for as long as they stay, and everyone starts with a 14-day free trial with no card.
I mostly do brows and lips. Is it for me?
Yes. Cosmetic tattoo is built in from the start, alongside paramedical work. Med spas, estheticians and massage therapists follow in 2027.
Which pigment brands does it work with?
All of them. You add the brands and colours you use. PractiScribe never recommends a brand.
Is my clients’ information safe?
Client information lives only inside PractiScribe, on healthcare infrastructure, and PractiScribe launches with signed business associate agreements with every vendor that handles it. This website never asks for client information.
What if something I need is missing?
Tell us. Beta clinics can comment on anything missing or not yet included, right from PractiScribe, and we build what we can. Founding clinics get a direct line to the team building it.
Do I have to talk to sales?
No. You can start on your own. A setup call is there if you want one.
Be one of the first 100.
The beta opens in December. Founding clinics keep 30% off for as long as they stay, and we move everything over for free.
Join the waitlist
Reserve your founding place.
Beta in December. Founding rate for the first 100 clinics. No card, no obligation.
- Hear first when the beta opens
- Lock in 30% off for as long as you stay
- Free done-for-you switching
Join the waitlist
Please do not include any information about your clients.